Word Processor Tips

In this article we’ll cover some tips for using Microsoft Word. It doesn’t matter if you’re using a Windows PC or a Mac, Word is very similar.

The first step before starting to type a document is to set up the formatting. Choose the font, the font size, set the margins, any tabs that you anticipate and the spacing such as single or double spacing. It is much easier to set up the overall formatting from the start and then change particular elements later.

Sometimes Microsoft Word seems to take over with formatting. Maybe you’re making a list and it starts to automatically indent and number or bullet your items. This can be handy sometimes but not always, so under the Format command choose AutoFormat. Next click on options and select any items that you may not want at this time. Again, you may want to set this up before starting your document.

Suppose you are making a form to print and want to add lines for people to fill in. Place your cursor where the line will start, click on the underline button on the tool bar, then tab until your line is the right length. Click on the underline button again to turn it off and continue typing the form.

The old rule was that when typing, put two spaces after a period. The advent of word processing programs and hard drive space has change this rule, in order to save space. A letter and a space take up the same amount of storage space. So, if you want your document to look modern and save hard drive space, only use one space after a period.

Many people rely on the Spelling and Grammar Checker to find all errors. This is not always wise. For example if you have transposed letters that still make up a word such as form, when you really wanted from, it may not be caught.

So, be sure to use the powerful tools of the word processor but always proof read again.